GDPR & PRIVACY POLICY

BAYtek Office Solutions Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our customers and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

1. Information About Us
BAYtek Office Solutions Ltd
A Limited Company registered in England under company number: 06774234
Registered address: 43 St Georges Road, Torquay TQ1 3QY
Telephone number: 01626 833139

Trading address:

BAYtek House, Units 25/26 Daneheath Business Park, Wentworth
Road, Newton Abbot TQ12 6TL
VAT number: 976624770
Data compliance contact: Appointed Director
Email address: gdpr@baytek.co.uk
Telephone number: 01626 833139
Postal Address: as per Trading Address

2. What Does This Notice Cover

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

3. What is Personal Data
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numb

4. What Are My Rights
Under the GDPR, you have the following rights, which we will always work to uphold:

• The right to be informed about collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
• The right to access the personal data we hold about you. Part 10 will tell you how to do this.
• The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
• The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
• The right to restrict (i.e. prevent) the processing of your personal data.
• The right to object to us using your personal data for a particular purpose or purposes.
• The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
• Rights relating to automated decision-making and profiling. Part 6 explains more about how we use your personal data, including automated decision making and/or profiling.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

5. What Personal Data Do We Collect
We may collect some or all of the following personal data (this may vary according to your relationship with us):

• Name
• Date of birth
• Gender
• Address
• Email address
• Telephone number
• Business name
• Job title

BOSL Privacy Policy 13-9-18 v1.4 3

• Profession
• Payment information
• Information about your preferences and interests
• IT information such as IP addresses of installed and remotely support devices

Your personal data can be obtained from/shared with the following third parties or applications:

• Third party IT companies that you use/contract too
• Third party IT companies that we use on your behalf to support your contract
• Third party software used to support your contract
• Third party finance providers and credit reference agencies considered mutual to the support of your contract

6. How Do You Use My Personal Data
Under the GDPR, we must always have a lawful basis for using personal data. This is because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used for the following purposes:

• Providing and managing your account
• Supplying our products and/or services to you. Your personal details are required in order for us to enter into and support a contract with you
• Personalising and tailoring our products and/or services for you
• Communicating with you. This may include responding to emails or calls from you
• Supplying you with information by email and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by emailing us at gdproptout@baytek.co.uk)

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or telephone and/or post with information, news, and offers on our products and/or services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

7. How Long Will You Keep My Personal Data
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

• In order to facilitate the ongoing function of your contract
• In order to provide relevant future products or services

8. How and Where Do You Store or Transfer My Personal Data
We will only store or transfer your personal data inhouse and/or at UK or EU secure datahouses. This means that it will be fully protected under the GDPR.

The security of your personal data is essential to us and to protect your data, we take a number of important measures.

9. Do You Share My Personal Data?
We may sometimes contract with the following third parties to supply products and/or services to you on our behalf in order to facilitate contract or supplied services. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold.

• Third party lease providers in order to finance a specific purchase only
• Third party IT suppliers either contracted / offered by yourself or supplied by/contracted to ourselves